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Lease management overview

Project overview

Fleggaard Leasing is a leading player in the Danish automotive leasing industry, specializing in tailored flex leasing solutions. As their operations expanded, so did the complexity of their internal processes—managing lease applications, calculating financials, and tracking vehicles across dealers and brokers.

They needed a powerful, custom-built vehicle lease management software to centralize and streamline their operations.

Business need

Fleggaard Leasing was managing operations through disjointed tools—spreadsheets, emails, and offline workflows—which resulted in:

  • Manual data entry and errors
  • Disconnected customer and case tracking
  • Inefficient lease application handling
  • No centralized view of vehicle, Dealers and cost data

They needed a flex leasing platform that could manage the entire lifecycle of a lease. They contacted TechAvidus for car leasing software development services to handle everything—from customer onboarding and vehicle tracking to amortization schedules and dealer management.

Lease management business need

Our Solution: End-to-End Vehicle Lease Management Software

TechAvidus built a custom car leasing software platform/ Vehicle leasing software platform that consolidates all operational workflows into one powerful, intuitive system. The platform provides full visibility and control over leasing operations, tailored specifically to Fleggaard’s flex leasing model.

Core Modules & Features

Customer Management
Customer Management
  • Manage personal and corporate customers
  • Validations for compliance and consistency
  • Linked directly with lease case and lease applications
Dealer & Broker Management
Dealer & Broker Management
  • Onboard and manage multiple external partners
  • Track deals, offers, and performance per dealer
  • Contact-level access and permissions
Lease Application & Case Management
Lease Application & Case Management
  • Manage end-to-end lease applications
  • Create cases with asset, applicant, and pricing details
  • Editable amortization tables with full debt history
  • Attach documents, assign vehicles, and track status
Leased Asset & Lease Data Management
Leased Asset & Lease Data Management
  • Register leased assets (vehicles) with metadata
  • Track usage, depreciation, changes and documentation
  • Fully integrated with lease cases and applicants
Case Management
Case Management
  • View and manage all lease cases
  • Built-in financial calculators and amortization tables
  • Historical tracking of debt, insurance, and payments
Lease Applicant & Document Management
Lease Applicant & Document Management
  • Multi-stage applicant validation and processing
  • Upload and manage all lease-related documents
  • Central document vault per case
Work Order & Fleet Management
Work Order & Fleet Management
  • Create and track work orders (maintenance, repair)
  • Service orders linked to leased vehicles
  • Fleet dashboard for internal and leased vehicles
Cost & Financial Management
Cost & Financial Management
  • Dynamic pricing logic with configurable inputs
  • Track payments, insurance, and debt per lease
  • Real-time calculations for costs, taxes, and interest
  • Generate amortization schedules with full debt breakdown
Pricelist Management
Pricelist Management
  • Maintain multiple pricelists per vehicle type
  • Versioning, validation, and mass update tools
  • Real-time impact on leasing offers
Cost & Payment Tracking
Cost & Payment Tracking
  • Insurance, debt, and monthly payment scheduling
  • Integrated cost overview in each lease case
Admin System Settings
Admin System Settings
  • Configure system-wide behaviour, roles, and visibility
  • Manage default values, toggles, and rules
  • Dealer-specific pricing and permissions

Business Impact

  • Centralized platform replaced multiple tools

  • Faster lease processing and fewer manual errors

  • Improved speed-to-offer and compliance

  • Real-time visibility into auditable financials and fleet data

  • Scalable platform aligned with Fleggaard’s growth

  • Automated alerts reduced missed renewals

  • Enabled quick scalability for growing lease volumes

  • Unified data boosted team collaboration

Lease management impact

What Our Clients are Saying

Kenneth Hynkemejer

We were in search of a flexible leasing platform that could manage the entire lease lifecycle, from customer onboarding and vehicle tracking to amortization schedules and dealer management. TechAvidus delivered exactly what we needed. Their team understood our requirements in depth and built a robust car leasing software solution that streamlined every aspect of our operations. Their professionalism, technical expertise, and timely delivery exceeded our expectations. Highly recommended!

Kenneth Hynkemejer

Head of Fleet Management at Fleggaard Leasing A/S
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Need a Custom Platform for Leasing or Finance?

Whether you’re in automotive, leasing, or asset-based finance or managing cars, trucks, or fleets, I can help you build a secure and scalable vehicle lease management software tailored to your business. Let’s talk about your leasing software development goals.

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Frequently Asked Questions

Car leasing software development involves building digital tools and platforms that automate and manage the entire leasing lifecycle—such as lease applications, pricing, payments, vehicle tracking, customer onboarding, and more. These systems help leasing companies reduce manual work, improve accuracy, and scale operations.

Vehicle lease management software is a centralized system used to track and manage leased vehicles, lease contracts, customers, and payments. It includes features such as amortization schedules, cost breakdowns, insurance tracking, and fleet service management—all in one platform.

Flex leasing platform development refers to creating a custom digital solution for businesses offering flexible vehicle leasing models. These platforms support dynamic pricing, flexible contract lengths, dealer and broker integration, and workflow automation tailored to the flex leasing model.

Car leasing companies, fleet management firms, brokers, dealerships, and even financial institutions offering asset-based lending can benefit. It helps automate tasks like lease application processing, customer management, financial tracking, and compliance.

Yes. The system developed for Fleggaard Leasing includes dealer and broker management tools. It supports onboarding external partners, tracking performance, assigning offers, and managing dealer-specific pricing and permissions.

Absolutely. Our flex leasing solution includes a custom-built financial engine that generates pricing breakdowns, monthly payment schedules, and full amortization tables for each lease case.

Yes. Each lease case can store relevant documents such as contracts, insurance papers, and applicant IDs. The platform ensures everything is securely stored and linked to the appropriate customer or vehicle record.

Yes. Whether you run a car leasing, truck leasing, or equipment leasing operation, the platform can be tailored to your unique business rules, contract terms, pricing logic, and workflows.

Security is a top priority. Role-based access control, data encryption, and audit trails are built in. We ensure the platform meets the necessary compliance and security standards suitable for handling sensitive leasing data.

Yes. Post-launch support and feature enhancements are part of the service. Whether it’s adding new modules, tweaking pricing logic, or scaling to more users, we provide continuous improvement based on your evolving needs.

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