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Client Objective

Client Objective

Origin Energy - One of Australia’s leading energy providers needed a centralized, intelligent, and highly secure Vendor Management System (VMS) to streamline their procurement processes, improve vendor visibility, and automate compliance and risk tracking, and facilitate smooth collaboration for both regional and strategic suppliers.

They required a Custom Vendor Management software capable of handling everything from vendor categorization and risk evaluation to automated requisition approvals and real-time supplier performance reporting.

The Solution

We developed a powerful Supplier Management Software tailored to the needs of Origin Energy. This Vendor Management System for energy companies enabled smart vendor categorization based on type and strategic importance, streamlining procurement data and enhancing decision-making with real-time insights. The centralized Supplier Management System provided secure access to Purchase Orders (POs), Purchase Requisitions (PRs), contracts, and vendor payment information—ensuring transparency, efficiency, and compliance across procurement workflows.

The Solution

Key Features Delivered

Vendor Classification & Centralized Repository
Vendor Classification & Centralized Repository
  • Categorized suppliers based on type and strategic importance
  • Organized vendor data helped generate insightful reports and make faster, data-driven decisions
  • Centralized access to Purchase Orders (POs), Purchase Requisitions (PRs), contracts, and vendor payment information
ecommerce order management
Requisition Approval Workflow
  • Multi-level, rule-based approval mechanisms across departments
  • Automated notifications triggered to the right stakeholders during each step of the approval process
Automated Purchase Order Creation
Automated Purchase Order Creation
  • Purchase Orders were generated directly from approved requisitions
  • Minimized manual entry errors and ensured procurement efficiency
Request for Quotation (RFQ) & Bidding
Request for Quotation (RFQ) & Bidding
  • Vendors received automated invitations to bid in vendor management system
  • Allowed suppliers to submit competitive offers securely within the Supplier Management Software
Order Management and Shipment Tracking
Order Management and Shipment Tracking
  • Track the entire order lifecycle, including shipment status, vendor communication, and delivery delays
  • Access to essential shipment documentation and audit trails
Risk Assessment Engine
Risk Assessment Engine
  • Inherent and residual risk scoring for each vendor
  • Supported proactive risk mitigation and policy enforcement
Process Visibility & Lifecycle Tracking
Process Visibility & Lifecycle Tracking
  • End-to-end tracking of vendor onboarding, document validation, approval, and offboarding
  • Full transparency across teams, vendors, and auditors
Email Automation & Reminders
Email Automation & Reminders
  • Timely alerts to vendors and internal teams for pending actions, compliance submissions, or deadlines
Integrated Compliance Management
Integrated Compliance Management
  • Centralized storage and tracking of certifications, contracts, and compliance requirements
  • Customizable compliance workflows per vendor type
Flexible Reporting & Audit Ready Insights
Flexible Reporting & Audit-Ready Insights
  • Real-time dashboards and downloadable reports for vendor performance, risk, and process status
  • Clear audit trails for compliance checks and third-party evaluations
Advanced Inventory Linkage
Advanced Inventory Linkage
  • Linked vendors and procurement data to inventory workflows
  • Provided visibility into goods received, availability, and usage patterns

Business Impact

  • Reduced vendor onboarding time by over 50%

  • Improved audit and compliance readiness across departments

  • Greater visibility into supplier performance and risks

  • Automated procurement lifecycle from requisition to delivery

  • Enabled smarter purchasing decisions through real-time reporting

Business Impact

Looking to Build a Tailored Vendor or Procurement Platform?

Whether you're in energy, Aviation, manufacturing, government, or large-scale retail — if your organization requires a custom-built vendor management or procurement platform, TechAvidus can deliver a robust solution that scales with your operations. We specialize in:

  • Custom Vendor Management System Development

  • Custom Procurement Software Development

  • Workflow automation, compliance tracking, and performance reporting

  • End-to-end system integration and secure cloud deployment

What Our Clients are Saying

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