Computerized Maintenance Management System


CMMS is composed of mutually interconnected standard modules, each managing different type of information. TechAvidus discussed requirements with the client for many days, prepared WireFrame, Diagrams and proposed software Architecture of system. Our Project Manager and client’s Technical lead finally concluded system with the following set of modules

Asset Module

- Capture asset nameplate information

- Track warranty and contract

- Track purchase information and straight depreciation

- Create and track parent-child and siblings relationship for easy system based reporting

- Create additional fields for specific asset details

- Displays work history for each asset

- Displays work order costs for each asset

- Track bill of material of each asset for better critical spares management

- Displays asset tree

- Track movement of assets

- Multiple sites functionality

Location Module

- Capture location data

- Displays work order details by location

- Displays work order costs by location

- Enables work order to be assigned to location for civil structure works

- Capture all assets belonging to a particular location

- Multiple sites functionality

Work Order Module

- Track who, what, where, why, when and how of each maintenance work

- Track employees hours and cost of each work

- Track spares and consumables on each work

- Track costs by work

- Allows multiple employees to be assigned to a work order

- Allows re-open of work order

- Allows prioritizing and categorizing work for easy planning

- Capture failure code and prevention taken

- Track customer satisfaction

- Track work access appointment times

- Allows attachment of safety instruction or job plan

- Multiple sites functionality

Meters (Inspections)

- Record inspection information for operational and statutory requirements

- Generate mitigating work orders when readings are outside threshold bands

- Generate mitigating work orders when incremental limits are reached

- Scheduling by meter or time (Whichever comes first)

- Accommodate multiple meter or time scheduling segregations (Whichever comes first)

- Multiple sites functionality

Preventive Maintenance Module

- Schedule time-based work orders based on scheduled or actual completion

- Schedule preventive work orders

- Accommodate multiple time scheduling segregations

- Schedule  different scheduling frequencies types

- Multiple sites functionality

Employee Module

- Capture employee details

- Capture employee rates

- Track employee hours and costs by work orders

- Multiple sites functionality


- Track spares and consumables receipts, issues and returns

- Track adjustments to stock counts due to expiration and obsolescence

- Track costs based on standard and average costs

- Issue spares from work order module

- Track reorder, min, and max level for each spares

- Multiple sites functionality


- Generate purchase orders

- Track information on good or services received

- Track information on orders, purchases and receipt.

- Track purchase order by vendor and requester

- Track purchase order status for approved purchase order

- Track purchase order approval levels

- Multiple currency

- Multiple sites functionality   


- Suite of reports (higher versions contain more reporting formats)

- Use MS Access report wizards for easy report writing (source code versions only)

- Fast screen based filter and search list reports for fast reporting

- Hyperlink to any document within the network

- Integrates MS Excel for easy report writing on a familiar platform

- Multiple sites functionality

Service Request

- Track internal requests separately from work orders

- Separate application module for installation on terminals in local area network

- Raise work orders  from the work requests

- View work orders status from work requests

- Multiple sites functionality

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